Financial Administration expert

1 - Working at the VUB

Are you a financial administrative all-rounder with a passion for international projects? We are looking for a new colleague to provide flawless financial support for international programs and projects.

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 4000 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

The VUB has an extensive international network and is a member of EUTOPIA, an alliance of 10 like-minded European universities.

2 - Position Description

As an Administrative Finance Specialist, you will be the key person in supporting the financial processes within the International Relations Office. You ensure that everything runs smoothly, from contracts to payments and budgeting. You will have a varied set of tasks and work closely with colleagues and students, both nationally and internationally.

What will you do?

• Blocked accounts procedure: You manage the financial aspect, from incoming funds to payments to students and PhD candidates. This includes drafting contracts, monthly payments, settlements, and reporting.
• Pre-paid cards: Responsible for processing and administration of pre-paid cards in the Belfius bank application.
• Scholarship programs: You handle payments for customized programs such as Erasmus+ for students, staff, and other generic scholarships.
• Financial administration: You handle various transactions via the VUB financial tool (Racsweb) for the International Relations Office. Additionally, you provide financial advice to colleagues.
• VUB scholarships: Administration, payments, and follow-up of VUB master's scholarships and staff mobility programs.
• Account monitoring: Managing incoming and outgoing financial flows.
• Budget preparation: You assist in preparing the annual budget of the International Relations Office.
• Liaison with the finance department: You maintain close contact with the VUB finance department to ensure smooth processes.

Where do you work?Your base is the Brussels Humanities, Sciences & Engineering Campus in Ixelles, but you can also work from home regularly.

3 - Profile

What do we expect from you?

• Education: You have a Higher Education diploma (e.g., Office Management, Accounting, Payroll...).
• Experience: You have several years of work experience where accounting/financial tasks were central. Working with numbers energizes and satisfies you.
• Language skills: You have excellent command of English, both written and spoken. Knowledge of Dutch is an asset.
• IT skills: You are proficient in MS Office and can efficiently use digital tools.
• Communication skills: You can clearly express your ideas and approach, both in writing and verbally. You build your arguments with strong reasoning and enjoy engaging in dialogue.
• Customer-oriented and discrete: You are customer-oriented in your approach and always handle confidential information discreetly.
• Proactive and organized: You take initiative, think ahead, and have strong organizational skills.
• Team player and independent: You can work well both in a team and independently, depending on what the situation requires.
• Integrity and transparency: You always act in accordance with the highest standards of integrity, care, objectivity, and equality. You follow basic rules and social and ethical norms closely.

VUB aims to be a reflection of society where everyone's talent is valued, regardless of gender, sex, age, religion, skin color, migration background, disability, or neurodiversity

4 - Offer

Are you going to be our new colleague?

You’ll be offered a 1 year full-time contract at a salary linked to grade 5 (with the possibility of renewal) , depending on your competences and previous relevant work experience. You can find our salaryscales on our website under "working for the VUB". 

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

• An open and informal working environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave, closure between Christmas and New Year and 3 extra leave days; 
• Cost-free hospitalisation and very attractive group insurance with a guaranteed income;   
• Full reimbursement of your home-to-work commute with public transport according to VUB-policy, and/or compensation if you come by bike;  
• A wide selection of meals in our campus restaurants at attractive prices; 
• Excellent and affordable facilities for sport and exercise,  a range of discounts via Benefits@Work (in  all kinds of shops, on flights, in petrol stations, amusement parks...) and Ecocheques;  
• Nursery near campus, discount on holiday camps;  
• The space to form your job content and to continuously learn through our VUB learning platforms and training courses; 
• And finally: great colleagues with a healthy drive and a good sense of humour. 

5 - Interested?

Is this the job you’ve been dreaming of? Apply before 9 March 2025 via jobs.vub.be

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A Practical exam (which you can do at home); this is scheduled during the week of 14 March 2025 (although we reserve the right to change the date).
• Step 3: A final interview scheduled during the week of 1 April 2025 (although we reserve the right to change the date).

Do you have questions about the job content?

Contact Vincent Spiessens at Vincent.Spiessens@vub.be

Do you have questions about the selection procedure?

Contact Sammy-Jo Van Tendeloo at SammyJo.Van.Tendeloo@vub.be

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Regulation: werking bepaalde duur

Contract: 1 year

Head unit/faculty: Directie Internationaal Beleid

FTE: 1

Function: Administration expert

Pay grade group: 5

Recrutement type: werving