EUTOPIA Finance and Operations Coordinator

1 - Working at the VUB

EUTOPIA is an alliance bringing together 10 European universities from 10 different European countries, aiming to become an open, multicultural, confederated operation of connected campuses. The EUTOPIA Central Office is looking for an Finance and Operations Coordinator who will report to the Secretary-General of EUTOPIA. This role offers a chance to join our team and expand your skills in a dynamic and supportive environment within EUTOPIA, contributing to shaping EUTOPIA’s mission and operational backbone. 

2 - Position Description

The Finance and Operations Coordinator will drive financial and operational processes for the Central Office and support the collection of data and information for digital tools for the alliance. In this role, the successful candidate will also help coordinate the activities of the Business Intelligence Unit and lead the collection of data related to EUTOPIA’s activities in Education, Research, and Innovation. 

Specific responsibilities will include: 

Financial and operational management 

• Lead and optimise financial and operational processes for the Central Office, including expense monitoring, budget management, and financial reporting,  
• Support the Secretary-General in managing relationships with external service providers, e.g. software providers, accounting, 
• Collaborate with and support the EUTOPIA Central Office team in operational and strategic tasks, as required. 

Business intelligence and data collection 

• Coordinate data collection processes for key performance indicators and for qualitative and/or quantitative studies to support the development of EUTOPIA, 
• Create dashboards for monitoring and evaluation of EUTOPIA’s activities in Eduation, Research, and Innovation, 

Digital tools and systems support 

• Support the development and/or maintenance of digital tools, catalogues, and platforms for the alliance, e.g. catalogue of research infrastructure, 
• Collaborate with internal and external stakeholders to ensure digital tools meet the evolving needs of the alliance. 

For this position, the EUTOPIA Central Office at Usquare (Etterbeek) will be your home base. 

3 - Profile

What do we expect from you?

• You have attained a master’s degree and have at least 5 years of relevant working experience for this role. 
• Preferably you have knowledge of the higher education sector, with relevant professional experience at a higher education institution in Europe. 
• You are proficient in Microsoft Office suite and in business intelligence tools, such as Microsoft PowerBI. 
• You are experienced in working in multicultural teams and able to establish good working relationships with internal and external contacts. 
• You can demonstrate an excellent approach to process improvement and can make sense of complexity and communicate with clarity. 
• You are familiar with Monitoring, Evaluation, and Learning (MEL) approaches and have been involved in the setup and/or implementation of MEL frameworks. 
• You can work independently but are also able to work well with others. 
• You are organised and meticulous, with a keen eye for details and a proactive approach to problem solving. 
• You are fluent in English. Knowledge of any other official languages of EUTOPIA universities is an advantage, in particular French or Dutch to liaise with service providers in Belgium. 

4 - Offer

Are you going to be our new colleague? You’ll be offered a full-time contract at a salary linked to VUB ATP grade 6 to 8 depending on your competences and previous relevant work experience. You can find our salaryscales on our website under "working for the VUB".   

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits: 

• An open and informal working environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave, closure between Christmas and New Year and 3 extra leave days;  
• Cost-free hospitalisation and very attractive group insurance with a guaranteed income;   
• Full reimbursement of your home-to-work commute with public transport according to VUB-policy, and/or compensation if you come by bike;   
• A wide selection of meals in our campus restaurants at attractive prices;  
• Excellent and affordable facilities for sport and exercise,   
• A range of discounts via Benefits@Work (in  all kinds of shops, on flights, in petrol stations, amusement parks...) and Ecocheques;   
• Nursery near campus, discount on holiday camps;   
• The space to form your job content and to continuously learn through our VUB learning platforms and training courses;  
• And finally: great colleagues with a healthy drive and a good sense of humour. 

5 - Interested?

Is this the job you’ve been dreaming of? Apply before February 17th 2025. Send us your CV, letter of motivation and the highest degree you’ve attained.

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A compartive test (this can be done from home), scheduled during the week of February 20th (although we reserve the right to change the date).
• Step 3: A final interview scheduled on March 12th or March 13th 2025 (although we reserve the right to change the date).

Do you have questions about the job content?

Contact Mattia Bellotti at Mattia.Bellotti@vub.be

Do you have questions about the selection procedure?

Contact Sammy-Jo Van Tendeloo at SammyJo.Van.Tendeloo@vub.be

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Regulation: buiten de werking

Contract: [[c_contractType]]

Head unit/faculty: Directie Internationaal Beleid

FTE: 1

Function: Administrative processes and systems officer

Pay grade group: 6-7-8

Recrutement type: werving