Faculty Assistant

1 - Working at the VUB

Join Our Team at the Brussels School of Governance!

Are you passionate about education, organization, and working in a vibrant international environment? The Brussels School of Governance (BSoG) at the Vrije Universiteit Brussel (VUB) is looking for a dedicated Faculty Assistant to join our dynamic Education cluster.

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 4000 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

2 - Position Description

As part of our team, you'll collaborate with a group of enthusiastic colleagues who share a commitment to excellence in education. Working closely with the Vice-Dean of Education, and our esteemed faculty, you’ll play a pivotal role in supporting teaching staff and enhancing the experience of our students—especially those in our master programmes.

A selection of your duties as a Faculty assistant: 

• Support faculty members in their administrative needs, contributing to a positive educational environment;
• Facilitate effective communication and coordination between faculty and students;
• Assist in the processing and management of relevant data from the moment of enrollment, e.g. grading input assistance, course registration and scheduling, faculty meeting preparation and follow-up;
• Assist in course and curriculum management; 
• Provide information on campus resources, policies, and procedures to relevant stakeholders; 
• Monitor and evaluate the quality of activities and services, making recommendations for improvements as necessary;
• Utilise and maintain knowledge of relevant systems and software to enhance operational efficiency.

For this function, our Brussels Humanities, Sciences & Engineering Campus (Elsene) will serve as your home base.

3 - Profile

What do we expect from you?
 

• Degree: Highschool or bachelor degree
• You have demonstrated previous experience in an administrative support role, preferably within an educational setting;
• You are service-oriented and like to help students and faculty;
• You are familiar with data processing and have the ability to learn and adapt to new technologies quickly; 
• You have good verbal and communication skills in English; knowledge of Dutch would be an asset;
• You can work with Office 365 (Outlook, Word, Excel, Teams), modern office software and you can quickly familiarise yourself with various data files; 
• You are organised and can deliver tasks in a timely manner; 
• You have the proven ability to thrive in a dynamic, international and fast-paced environment; 
• You can work autonomously, but you can also work collaboratively with other departments to resolve complex problems;
• You act on the basis of the codes of integrity, carefulness, objectivity, equal treatment, correctness, and transparency. 
• You must have a valid work permit allowing you to work in Belgium.

4 - Offer

Are you going to be our new colleague?

You’ll be offered a permanent full-time contract at a salary linked to grade 4, grade 5 or grade 6, depending on your competences and previous relevant work experience. You can find our salaryscales on our website under "working for the VUB". 

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

• A smartphone & subscription;
• An open and informal working environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave, closure between Christmas and New Year and 3 extra leave days; 
• Cost-free hospitalisation and very attractive group insurance with a guaranteed income;   
• Full reimbursement of your home-to-work commute with public transport according to VUB-policy, and/or compensation if you come by bike;  
• A wide selection of meals in our campus restaurants at attractive prices; 
• Excellent and affordable facilities for sport and exercise,  a range of discounts via Benefits@Work (in  all kinds of shops, on flights, in petrol stations, amusement parks...) and Ecocheques;  
• Nursery near campus, discount on holiday camps;  
• The space to form your job content and to continuously learn through our VUB learning platforms and training courses; 
• And finally: great colleagues with a healthy drive and a good sense of humour. 

5 - Interested?

Is this the job you’ve been dreaming of? Apply before January 7th 2025. 

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A Practical exam on our campus; this is scheduled during the week of the 13th of January (although we reserve the right to change the date).
• Step 3: A final interview scheduled for January 27th 2025 (although we reserve the right to change the date).

Do you have questions about the job content? Contact Jacintha Liem or Laura De Decker at jobs_bsog@vub.be or +32-2-6148002.

Do you have questions about the selection procedure? Contact Sammy-Jo Van Tendeloo or Margaux Segers at SammyJo.Van.Tendeloo@vub.be

From 25/12/2024 until 01/01/2025, the VUB will be closed. During this week, we will not be available. Starting from 2/01/2025, we will respond to your message as soon as possible. Happy holidays!
 

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Personal information: buiten de werking

Contract: [[c_contractType]]

Primary unit: Brussels School of Governance

Scope: 1

Function: Administration officer

Grade group: 4-5-6

Transport method: werving