Facility Assistant

1 - Working at the VUB

Are you a hands-on professional with a passion for logistics, technical support, and ensuring smooth operations? Than you might be the person we're looking for!

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 3.500 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

Join our team and contribute to creating a seamless environment for academic success, while enjoying the opportunity to be part of an energetic and collaborative community. 
 

2 - Position Description

As a Facility Assistant at the Brussels School of Governance (BSoG), part of the Vrije Universiteit Brussel (VUB), you'll play a key role in supporting our academic activities, making sure everything behind the scenes runs flawlessly. In this dynamic position, you’ll be an integral part of the Events Team and the go-to person for staff and students when it comes to technical and facility-related questions.

In this function, you’ll work closely with the Events Coordinator, reporting to the Head of Secretariat, while also collaborating with the Education team for technical support related to academic programmes. 

A quick look at your work package:

• Assist in the practical preparation of events, including badges, signage, participant lists, and more.
• Ensure the repair and maintenance of office equipment and AV systems by reporting defects promptly.
• Perform light administrative tasks, such as keeping inventories and managing data.
• Take care of the maintenance of coffee machines, printers, and dishwashers.
• Help organise social activities that foster community within the School.

You will have the opportunity to work alongside job students for additional support when necessary.

For this function, our Brussels Humanities, Sciences & Engineering Campus (Elsene) will serve as your home base. 

3 - Profile

What do we expect from you?

Essential skills/knowledge:

• A high school diploma or equivalent.
• Good command of English.
• Basic ICT knowledge.
• Basic knowledge of AV and sound systems.
• Ability to work independently with guidance from colleagues and based on a set schedule.
• Strong organisational skills, punctuality, and the ability to manage your time effectively.
• Willingness to work outside regular office hours, but always within a 38-hour workweek, depending on the event schedule.
• Ability to manage multiple tasks with minimal supervision.
• A strong sense of responsibility, work ethic, and a proactive mindset.
• A team player who can also work independently when needed.
• A professional and customer-focused attitude.
• Problem-solving abilities and a can-do mentality.
• You must have a valid work permit allowing you to work in Belgium.

Preferred skills/knowledge:

• Knowledge of French and/or Dutch is a plus, mostly for communication with suppliers (French) and other VUB departments (Dutch).
• Basic knowledge of HTML.

4 - Offer

Are you going to be our new colleague?

You’ll be offered a permanent full-time contract at a salary linked to grade 3 or grade 4, depending on your competences and previous relevant work experience. You can find our salaryscales on our website under "working for the VUB". 

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

• A smartphone & subscription;
• An open and informal working environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave, closure between Christmas and New Year and 3 extra leave days; 
• Cost-free hospitalisation and very attractive group insurance with a guaranteed income;   
• Full reimbursement of your home-to-work commute with public transport according to VUB-policy, and/or compensation if you come by bike;  
• A wide selection of meals in our campus restaurants at attractive prices; 
• Excellent and affordable facilities for sport and exercise,  a range of discounts via Benefits@Work (in  all kinds of shops, on flights, in petrol stations, amusement parks...) and Ecocheques;  
• Nursery near campus, discount on holiday camps;  
• The space to form your job content and to continuously learn through our VUB learning platforms and training courses; 
• And finally: great colleagues with a healthy drive and a good sense of humour. 

5 - Interested?

Is this the job you’ve been dreaming of? Apply before November 4th.

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A compartive test (this can be done from home), scheduled during the week of November 12 (although we reserve the right to change the date).
• Step 3: A final interview scheduled for November 22 (although we reserve the right to change the date).

Do you have questions about the job content?

Contact Jacintha Liem or Laura De Decker at jobs_bsog@vub.be or on +32-2-6148002.

Do you have questions about the selection procedure or offer?

Contact Sammy-Jo Van Tendeloo at SammyJo.Van.Tendeloo@vub.be

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Regulation: buiten de werking

Contract: [[c_contractType]]

Head unit/faculty: Brussels School of Governance

FTE: 1

Function: Internal services officer

Pay grade group: 3-4

Recrutement type: werving