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Educational Systems Administrator

Category:  Management & Professionals

1 - Working at the VUB

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 3.500 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

2 - Position Description

As an Educational Systems Administrator at the Brussels School of Governance (BSoG) of the Vrije Universiteit Brussel (VUB), you will be part of the wider administrative team of the School, which consists of 20 enthusiastic colleagues.

 

The Educational Systems Administrator will work collaboratively with staff and students to provide technical and functional support for the School’s educational platforms. You will play a key role in administering, programming, and optimizing systems such as the Schools Learning Management System (i.e. Canvas), the Student Information Systems (i.e. Campus Solutions), and scheduling tools, while also ensuring accurate data entry.

 

A quick look at your work package:

  • Provide support to both content developers and end-users (staff and students) of the LMS, SIS, and scheduling tools, and resolve any issues pertaining to registrations, grading, exams, data export, query development, etc.;
  • Design queries to provide academic management with relevant data;
  • Account management of the educational platforms;
  • Manage the maintenance, development, and technical implementation of the different operating systems;
  • Monitor and fine-tune functionalities so that it can be optimally used for different purposes;
  • Provide technical support for the set-up of online activities in the context of externally funded projects (e.g. set-up of MOOCs).
  • Provide assistance to staff for the input of content on the different platforms and databases, and ensure the quality and topicality are respected;
  • Documentation of business processes.

 

For this function, our Campus in Etterbeek will serve as your home base.

3 - Profile

What do we expect from you?

  • You have a Bachelor degree in a related field, or equivalent through experience;
  • You have professional experience in an academic and/or international environment;
  • You have a problem-solving and client-oriented attitude and can think out of the box while doing so;
  • You have experience in working with e-learning tools (Canvas, Moodle, Blackboard, Connect or others);
  • You have excellent organisational skills;
  • Interdisciplinarity is considered an advantage.
  • You can both work independently and as part of a team;
  • You act on the basis of the codes of integrity, carefulness, objectivity, equal treatment, correctness, and transparency;
  • You are proficient in English;
  • Knowledge of Dutch is an asset.

 

As a (non-)EEA national, meet the conditions for obtaining a valid permit for VUB and comply with the VUB residence requirements. More info here.

4 - Offer

Are you going to be our new colleague? You’ll be offered a permanent/temporary full-time/part-time contract at a salary linked to Grade 4 or Grade 5, depending on your competences and previous relevant work experience.

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

  • Full reimbursement for your home-work commute with public transport according to VUB-policy, or compensation if you come by bike;
  • Cost-free hospitalisation and group insurance with guaranteed income;
  • The space to form your job content and continuously learn via VUB LRN;
  • Excellent facilities for sport and exercise;
  • Ecocheques;
  • Delicious meals at attractive prices in our campus restaurants;
  • An open, family-friendly work environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave (based on a fulltime contract).  

5 - Interested?

Is this the job you’ve been dreaming of? Apply before 19/04/2026. Send us your CV, letter of motivation and the highest degree you’ve attained (not applicable for VUB alumni).

 

Your application will undergo various steps as follows:

  • Step 1: CV screening by one of our recruiters
  • Step 2: A technical interview 
  • Step 3: A final interview 

 

Do you have questions about the job content? Contact Jacintha Liem at jobs_bsog@vub.be or on +32 2 614 80 02.

Do you have questions about the selection procedure? Contact Sammy-Jo Van Tendeloo at sammyjo.van.tendeloo@vub.be.

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Regulation:

Contract: [[c_contractType]]

Head unit/faculty: Brussels School of Governance

FTE: 1

Function: Beheerder ICT

Pay grade group: 

Recrutement type:

DO YOU HAVE ANY FURTHER QUESTIONS ABOUT THIS VACANCY?

You can contact the person mentioned in the job description.

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