Project Coordination and Communication Officer

Category:  Management & Professionals

1 - Working at the VUB

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 3.500 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

2 - Position Description

The research team of Prof. Tuba Bircan, affiliated with the Department Sociology, is looking for a motivated project coordination and communication professional. The candidate will be involved in project coordination across national and international multi-stakeholder projects. This role is vital to ensure smooth communication, diverse stakeholder engagement, and efficient dissemination of project information.

The successful candidate will be tasked with supporting the coordination of a diverse range of multilingual projects, ensuring each is executed with timely precision. Their responsibilities extend to the development and implementation of robust dissemination and communication plans, coupled with the astute management of social media platforms pertinent to our projects. The role demands an individual adept at seamlessly liaising between various departments and stakeholders, both on a national and international scale. Efficient documentation and rigorous record-keeping for all projects fall under their purview. Additionally, they will assist in ensuring smooth communication channels and addressing the concerns or feedback of our stakeholders. We offer a dynamic and (scientifically) stimulating work environment within a young, diverse, and motivated team.
For this function, our Brussels Humanities, Sciences & Engineering Campus (Elsene) will serve as your home base.

3 - Profile

What do we expect from you?

  • A university diploma is required.
  • A minimum of 8 years of experience in stakeholder management, dissemination and communication planning and implementation.
  • Proven expertise in social media and large-scale project coordination.
  • High degree of proficiency in Office tools: Word, Excel, and PowerPoint.
  • Strong familiarity with Power BI Projects Report is highly desirable.
  • Ability to support/manage and prioritise multiple projects simultaneously.
  • Willing to learn and expand personal knowledge.
  • Proactive personality, organised and structured, attention to detail, team player, good communication skills.
  • Fluency in English is mandatory.
  • Proficiency in one or more of the following languages is required: Turkish, Russian, Arabic.
  • Fluency in French and/or Dutch is a significant advantage.

VUB aims to be a reflection of society where everyone's talent is valued regardless of gender, sex, age, religion, skin colour, migration background, functional disability and neurodiversity.

4 - Offer

Are you going to be our new colleague? You’ll be offered a temporary (1 year, extendable up to max. 24 months) full-time contract at a salary linked to Grade 6, depending on your competences and previous relevant work experience.

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

  • Full reimbursement for your home-work commute with public transport according to VUB-policy, or compensation if you come by bike;
  • Cost-free hospitalisation and group insurance with guaranteed income;
  • The space to form your job content and continuously learn via VUB LRN;
  • Excellent facilities for sport and exercise;
  • Ecocheques;
  • Delicious meals at attractive prices in our campus restaurants;
  • An open, family-friendly work environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave (based on a fulltime contract).  

5 - Interested?

Is this the job you’ve been dreaming of? Apply before 09/10/2023. Send us your CV, letter of motivation and the highest degree you’ve attained (not applicable for VUB alumni).

Your application will undergo various steps as follows:

Step 1: CV screening
Step 2: Interview invitation (online or on campus)

Do you have questions about the job content? Contact prof. dr. Tuba Bircan at


Would you like to know what it’s like to work at the VUB?

Go to and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Regulation: external funding

Contract:  temporary (1 year, extendable up to max. 24 months)

Head unit/faculty: Faculty Social Sciences & Solvay Business School

FTE: 1

Function: Administrative processes and systems officer

Pay grade group: grade 6

Recrutement type: hiring


You can contact the person mentioned in the job description.